Workflow Scenarios in SAP Travel Management (FI-TV)

October 19, 2009 by mySAP
Filed under: SAP Knowledge

The workflow included in the SAP Travel Management application component supports the approval procedures for Travel planning, Travel request and Reimbursement of expenses after a business trip

The SAP standard system includes the following workflow templates for SAP Travel Management:

Approve Travel Request
The approve travel request workflow describes the processes asThe trip data is recorded in the SAP system by the employee. The employee’s superior is responsible for approving the trip. The SAP system uses the organizational plan to determine the superior automatically.
Automatically Approve Travel Requests
Approve Travel Plan
Automatically Approve Trips
The travel planning data is recorded in the system by the employee.The superior of the employee embarking on the business trip is responsible for approving the travel plan. The system uses the organizational plan to determine the superior automatically.

Approve Trip
After completing a trip, the employee supplements the trip data in the system.
Mail: Trip on Hold
The employee is sent an automatically generated mail with predefined text as soon as the status of their travel request is set to Request awaiting documents, status of their travel expense statement is set to Trip awaiting documents
Mail: Trip has been Settled
The employee is sent an automatically generated mail with predefined text as soon as the status of their travel request or travel expense statement is set to Settled by the accounting program for travel expenses.
Mail: Trip has been Transferred to SAP FI Module
If the status for a travel request or travel expense statement is set to Transferred to SAP FI by the transfer program for travel expenses, the employee is sent an automatically generated mail with predefined text.