Travel Management: Travel Request Processes

October 17, 2009 by mySAP
Filed under: Travel Management

With the SAP Travel Management application component, we can perform all business travel processes from Travel Request and Travel Planning to Travel Expenses and the transfer of travel expenses to other business function areas efficiently and reliably.

A travel request is an information entity that contains all the data that a traveler wants to forward for approval/advance payment/booking, or that a manager needs to know before approving a trip. Travel requests are part of the travel manager entry scenario that accompanies the entire process of a business trip from the initial request, planning, and booking until settlement.

Travel Request Processes

Input of general trip data, required travel services and cost estimates: The traveler uses the SAP system to submit a travel request to his or her manager/supervisor. The travel request supplies the superior with information such as the date, destination, and purpose of the trip, the transportation and accommodations required, the requested advance and the estimated costs for the trip.
Transfer to manager for approval: The manager can approve the request, send it back for corrections, or reject it.
If an advance is requested and approved, there are the following options for payment:

○ Cash payment by cash office

○ Check

○ Bank transfer to the employee’s bank account (via DME)

○ Forwarding of the amounts for payment to financial accounting

The paid amounts in the first three cases are, however, also forwarded for posting to SAP financial accounting module.