Overview Special G/L Transactions in SAP

August 13, 2009 by mySAP
Filed under: Bank Accounting Module

Special G/L transactions are special transactions in accounts receivable (FI-AR) and accounts payable (FI-AP) that are displayed separately in the general ledger and the subledger. This may be necessary for reporting or for internal reasons.

For example, down payments must not be balanced with receivables and payables for goods and services. Consequently, they are treated as special G/L transactions in the General Ledger (FI-GL), Accounts Payable (FI-AP) and Accounts Receivable (FI-AR) application components.

Special G/L transactions are already available in the standard SAP system. However, Special G/L transactions can be changed its own specifications or define your own special G/L transactions.

The Basic Principles of Special G/L Transactions

This is achieved by posting to alternative reconciliation accounts, instead of posting to the normal reconciliation accounts for receivables and payables.

The special G/L transactions which are available in SAP system are as follows:

Down payments and down payment requests
Bills of exchange receivable, bills of exchange payable and checks/bills of exchange
Bank bills
Payment requests
Guarantees
Reserves for bad debt
Security deposits

These special procedures are displayed separately from other receivables and payables on the balance sheet either for legal reasons, such as with down payments, or for control reasons, such as with guarantees received.

A separate special G/L account is created for each special G/L transaction as Bills of exchange, Down Payment and etc. As a result, it is possible to display each transaction in the balance sheet without having to carry out any transfer postings and to receive an overview via the account limited to this procedure only.