SAP Integration between Travel Planning and Travel Expense Subcomponents

October 18, 2009 by mySAP
Filed under: Travel Management

Full integration of SAP data in Travel Expenses. The following data from Travel Planning is transferred automatically to Travel Expenses in SAP Travel Management:

Date and time
Reason, destination
Receipts with airfares, car rental prices, and hotel prices
Stopovers
Estimated costs

From there, data can be transferred automatically to:

SAP Financial Accounting (FI Module)
Payroll (HR Module)
Controlling (CO Module)
Funds Management

Integration with Funds Management

To integrate Travel Management with Funds Management, proceed as follows:

Activate integration with Funds Management
In Customizing for Travel Management, under:

Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts

create an expense type with the following properties:
- Short name: for example, Estimated Costs
- Travel Expense Category: Other
- Amounts are: Estimated Costs, No Reimbursement to Employee

When users specify estimated costs that are greater than zero in travel requests, the SAP system creates a receipt for the estimated costs, which is forwarded as a commitment to Funds Management.