SAP Document Type

April 14, 2009 by mySAP
Filed under: General Ledger Configuration, General Ledger Module

Each SAP document is characterized by a Document Type.

The SAP Document Type is a two-character alphanumeric key that identifies documents.

The SAP Document Type distinguishes between types of business transactions that are posted

SA: General Ledger Accounting Document
DR: Customer Invoice
DZ: Customer Payment

The SAP Document Type controls the Account Types that may be used in the posting with this SAP Document Type

D: Customer Accounts
K: Vendor Accounts
S: G/L Accounts
A: Assets Accounts
M: Material Accounts

The SAP Document Type is assigned a Number Range, which controls how Document Numbers are assigned

The SAP Document Type can be used as a sort criteria

It is possible to restrict user access to a Document Type by using authorizations.

Special Document Types

In the standard SAP system, the following Document Types have a special use:

KN: Vendor Net Invoice
RV: Billing Document Transfer from SD

When posting a vendor invoice net, the SAP system posts the expense net, without tax and cash discount line items. Net vendor invoices can only be posted if a special Document Type marked as “Net Document Type” (standard Document Type KN) is used.

If Sales and Distribution (SD) is being implemented, a Document Type to transfer customer Billing Documents from SD to FI is needed. When using both modules, generally the SD module creates the customer bill (invoice). This information must be recorded in FI for reporting purposes and for accounts receivable tracking.