Field Status – SAP

April 22, 2009 by mySAP
Filed under: General Ledger Module

The Company Code is assigned a Field Status Variant, which contains a set of Field Status Groups.

Many G/L Accounts in SAP require the same screen layout for posting. In this case, a Field Status Group for the screen layout can be defined and assigned to the appropriate G/L Account master records.

The following factors must be configured in SAP system to define the document screen layout:

Field Status Group of the G/L Account master record. In the case of customers and vendors, the G/L reconciliation account is used.
Field Status of the Posting Key

Link Rules determine which of the factors above take priority.

SAP Screen Variants impact the way a posting screen is displayed in SAP Enjoy Postings; however, they function differently than the Field Status.

The term Field Status in SAP refers to the definition of a data field as being suppressed, required or optiona. For Complex Postings, configuring the field status ultimately defines the screen layout when posting a transaction. Enjoy Postings may also be impacted by a Screen Variant.

The Field Status Group

Is a collection of field statuses that is assigned to similar G/L Account master records at the Company Code level.
Is a factor used to determine the screen layout during transaction postings using the respective account.

To define the Field Status Group in the SAP IMG, a group must be selected. Each field within the group can then be assigned a Field Status:

Suppressed: The field is not displayed on the screen for entry
Required: Data must be entered in the field
Optional: Data can be, but is not required to be, entered in the field.

When configuring Field Status Groups:

A list of all groups within a Field Status Group can be displayed by selecting the Edit Field Status push-button.
Each Field Status Group is divided into groups of fields, such as general data and payment transactions.
All fields in all of the groups within a Field Status Group can be displayed by selecting the Subgroup List push-button.