GL Clearing Transaction Concept : F-03
The concept of G/L clearing transaction (F-03) in SAP
SAP Transaction code: F-03 use for clear the open items of G/L account.
The example would be:
- For GR/IR clearing account, if the SAP clearing rules are not met in the automatic clearing then the line items won’t be cleared. Thus we need go for F-03 manually only.
However,we can clear open items of 2 or more G/L account’s like debit open item of one G/L account by credit open item of another G/L account.
- When users pass manual reversal entries instead of reverse the SAP document via transaction code: FB08 (Reverse FI Document). Open items has to be clear manually through SAP transaction code:F-03.
- When SAP LIV document (posted by SAP transaction code: MIRO) is reversed through SAP transaction code: MR8M. Then we have to clear reversed document of SAP FI side through F-03.
How to clear GL account there in F-03?
There are cases where you pass some manual entries which might not have cleared against the other related item, Though the balance has been zero. Like cases where you reverse logistics invoice through MR8M, then entry gets reversed but they are still open items.
Like some GR/IR accounts might have debit and credit entries for same purchase order and the balance might have become zero, but still they are open item. To clear all these open itesm (changing the status of the open items to cleared items, you need to use F-03)
Go to SAP transaction code:F-03 and give the G/L account which want to manually clear the debit and credit items.
Normally, you will this kind of activity for clearing account, where there is no automatic clearing mechanism explained in SAP transaction code: OB74.
now click on open items. (if you know any specific things like document number etc. you can fill them, then they will act as a FILTER and only those document numbers you feeded will be appeared)
Now select the items you want to clear. Deselected all other you do not want to clear. Selected items will be in blue colour and the difference at the end of the screen must be zero to post (unless you configured otherwise)
Click on save button.
The entries passed will GL Account A Dr and GL Account B Cr. Meaning that there is no implication but posting the debit and crediting the same account and clearing the status of the line items from open to cleared. – Ravi Sankar Venna
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Comments
One Comment on GL Clearing Transaction Concept : F-03
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Thabo on
Tue, 25th Aug 2009 4:02 pm
When I clear the accounts on F-03, both accounts are on credit. The min. you clear them, the amount increases instead of being zero. How do you solve the problem
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