SAP Roles in SAP Travel Management
SAP Roles (single or composite roles) are available in SAP Travel Management that cover the most important tasks of the employees involved in processing trip data. Assigning SAP roles to SAP users enables the users to work in the SAP system proper on the basis of their tasks and functions.
The roles in SAP Travel Management support both the decentralized and central organization of the trip process, as well as a mixture of the two with the focus on decentralization.
For the decentralized organization the travelers are responsible for entering their own travel requests, travel plans and travel expenses in the SAP system.
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SAP Integration between Travel Planning and Travel Expense Subcomponents
Full integration of SAP data in Travel Expenses. The following data from Travel Planning is transferred automatically to Travel Expenses in SAP Travel Management:
- Date and time
- Reason, destination
- Receipts with airfares, car rental prices, and hotel prices
- Stopovers
- Estimated costs
From there, data can be transferred automatically to:
- SAP Financial Accounting (FI Module)
- Payroll (HR Module)
- Controlling (CO Module)
- Funds Management
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Travel Management: Travel Planning Processes
Travel Planning in SAP Travel Management with its integrated online booking service contributes greatly towards reducing your travel process costs. You can reduce the instances involved in planning and booking trips, simplify the process itself, and automatically apply your travel policies. It also improves the transparency of costs and of the areas/employees for which they were incurred.
Travel Planning provides an important strategic advantage for the role of the travel manager in your company. The business volume statistics and reporting tools in Travel Planning deliver concrete arguments for rate negotiations with service providers. Managers are relieved of routine tasks and can concentrate on strategic issues such as system and quality management and the optimization of internal processes.
Travel Planning also gives employees more responsibility. The functions are not only intended for experts who use the system on a daily basis to book travel services, they are designed particularly to assist occasional users. Such occasional users could be travelers themselves or secretaries who organize trips for groups of travelers.
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Travel Management: Travel Request Processes
With the SAP Travel Management application component, we can perform all business travel processes from Travel Request and Travel Planning to Travel Expenses and the transfer of travel expenses to other business function areas efficiently and reliably.
A travel request is an information entity that contains all the data that a traveler wants to forward for approval/advance payment/booking, or that a manager needs to know before approving a trip. Travel requests are part of the travel manager entry scenario that accompanies the entire process of a business trip from the initial request, planning, and booking until settlement.
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Overall Processes of SAP Travel Management
The objectives of this process is the complete integrated management of all processes involved in a business trip and the travel expenses which incurred.
The process includes the entire procedure of requesting and planning a trip, accounting the travel expenses and the correct taxation in Payroll Accounting (HR), correct posting of the travel expenses in Financial Accounting module (FI), and clearing in Controlling module (CO) or Funds Management (FI-FM) according to the allocation-by-cause principle.
The overall process can last a relatively long time, with the actual trip representing the focal point in this process.
The following gives an example of the process flow in decentralized organization in which the traveler represents the central figure. Other forms of organization are also conceivable.
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Travel Management Subcomponents
Based on an analysis, you can systematically derive which business tasks you can change and configure to increase efficiency in Travel Management and which SAP subcomponents you need to do so.
Travel Management Subcomponents
In coordination with individual requirements and the organizational structure of the company, you can combine any of the following Travel Management components with one another.
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