Reversal of SAP Documents

March 25, 2009 by mySAP
Filed under: Account Payable Module

Any SAP Documents that have been posted in error or contain amounts, accounts or account assignments (cost centers, internal orders) that are incorrect can be reversed easily. SAP provides functionality to automatically generate a reversal SAP document when the user specifies the original SAP document.

Remember that reversal documents are unable to posted to a period that is already closed and the financial statements have already been generated.

Generally, SAP will use the posting date of the original SAP document as the reversal posting date if it is within the current period. A different posting date may be specified by the user manually. It should be in the same accounting period as the original SAP document. If it is determined that an invoice from a previous (closed) period needs to be reversed, you must specify an alternate posting date because the system cannot post to period of the SAP original document.

SAP Menu Path: ACCOUNTING > FINANCIAL ACCOUNTING > ACCOUNTS PAYABLE > DOCUMENT > REVERSE > INDIVIDUAL REVERSAL (Transaction code: FB08)

Sometime, if there are many SAP document that are incorrect and you need to reverse all of them. SAP provide transaction to mass reverse SAP documents.

Mass Reversal of Documents

On the selection screen, you can select the SAP documents which you want to reverse. If you do not make an entry in the program parameter “Reverse document posting date” or “Reverse document posting period“, the system uses today’s date or the current posting period.

The program can be carried out in either the test or production run (compare “Production run” program parameter).

The program generates a list which you can print out, of all the SAP documents which can or cannot be reversed or have already been reversed. In the test run, all the SAP documents in this list which can be reversed, are reversed using the Reverse documents function