To link the symbolic accounts (from SAP HR) to GL accounts to ensure FI-HR integration. The FI-HR integration depends on the Symbolic GL Accounts. The flow is:

For every wage type you will have to assign the Sysmbolic account. The symbolic account will decide to which type of account (Expense Account, Balancesheet Account, Customer, Vendor) the postings will be made in Finance. In the Wage types Posting, you will define whether account will be debited or credited.

For each Symbolic account you will have to assign the GL account to which the postings in SAP FI has to be made. Symbolic Account act as a carrier between SAP FI & HR.

FI-HR Integration

Symbolic accounts are a way to bring together financial amounts from different sources that are all bound for the same General Ledger (G/L) account or accounts. Posting documents transfer liabilities and expenses from HR to FI. Symbolic accounts map wage types on the HR side to G/L account numbers on the FI side.

All the postings related to the wagetypes are posted to corresponding GL Accounts through symbolic account assignment. GL Accounts are created using FS00. Symbolic A/cs & GL A/cs mapping is to be done in OBYG transaction.

For FI-HR Integration first employee groupings will be done :

1. EMP groupings like a) Employees b) Workers.this basic differentaition will be done becasue to post the FI entries like Salary account and Wages account.
2. After employee groupings Symbolic Accounts will be defined.In this symbolic you differntiate whether the particular symbolic account is an expense or balance sheet account or vendor account or thrid party vendor account.
3. Third step will be assigning symbolic accounts for wage types OH02 transaction
4. At last you have to assign Gl accounts for symbolic accounts.

Tcode: OBYG (Balance sheet accounts)
Tcode: OBYE (Expense Accounts)
Tcode: OBYU (Vendor Accounts).

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• Date and time
• Reason, destination
• Receipts with airfares, car rental prices, and hotel prices
• Stopovers
• Estimated costs

From there, data can be transferred automatically to:

• SAP Financial Accounting (FI Module)
• Payroll (HR Module)
• Controlling (CO Module)
• Funds Management

Integration with Funds Management

To integrate Travel Management with Funds Management, proceed as follows:

• Activate integration with Funds Management
• In Customizing for Travel Management, under:
  

  Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts

  create an expense type with the following properties:

  • Short name: for example, Estimated Costs
  • Travel Expense Category: Other
  • Amounts are: Estimated Costs, No Reimbursement to Employee

When users specify estimated costs that are greater than zero in travel requests, the SAP system creates a receipt for the estimated costs, which is forwarded as a commitment to Funds Management.

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Integration aspects are as follows:

• Shared org structure to support workflow and distribution of authorizations in both modules
• Shared financial structure (cost centers, profit centers, general ledger accounts, company codes). This financial master data is used for employees (PA) and organizational structures (OM)
• Cross-Application Time Sheet (CATS) collects all labor time and activities for SAP FI/CO and Logistic. Data captured in SAP FI/CO can be send to SAP HR for time and payroll processing
• Internal activity allocation for participation fees and instructor costs as well as transfer posting of course costs can be set up between Learning Solution (LSO) and CO
• Personnel Cost Planning calculation results can be included into the overall budget planning in the Controlling (CO) component of SAP ERP
• Payroll/time management results can be posted into FI/CO.

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SAP HCM Posting integration

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Financial Accounting (SAP FI) illustrates all business transactions in the enterprise using postings to the relevant accounts. Posting from SAP HR to Accounting provides data for the following components in Financial Accounting:

• General Ledger Accounting (FI-GL)
• Accounts Payable (FI-AP)
• Accounts Receivable (FI-AR)
• Special Ledger (FI-SL)
• Funds Management (FI-FM)

Managerial Accounting (Controlling, SAP CO) provides information on the relationship between costs and activities within the enterprise to support planning, decision making and controlling and help allocate resources in an efficient way. The postings from SAP HR to SAP CO typically are assigned to cost centers and profit centers.

SAP HCM components which can send posting to mentioned above FI/CO applications are:

• Personnel Cost Planning (PA-CM-CP) – simulated or actual payroll results from posting to Accounting
• Payroll (PY)
• Time Management (PT)
• Learning Solution (LSO)

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Integration of SAP FI with MM is done by transaction code: OBYC.

In Material Management (SAP MM module), you purchase goods and to which you pay, the purchasing process has the following steps:

Step1: send a Purchase Order (PO) to the Vendor.

In this step, there is no any accounting entry as this is simply like telling the Vendor what goods you want, its quantity and the date of delivery etc.

Step 2: receive the Goods (GR) to the Purchase Order (PO) through SAP transaction code: MIGO.

When you receive Goods (GR), it is possible that there may be some of the goods we received may be damaged or may not be upto the mark or for any other reason goods may reject, so before posting it to Vendor Account we keep it in separate place till we verify the goods. Thus the SAP entries will be:

Dr. Inventory Account (Transaction Key BSX @ OBYC)
Cr. GR/IR Account (Transaction Key WRX @ OBYC)

Step 3: post an Invoice against the Goods received through SAP transaction code: MIRO.

In this SAP step, we will post the invoice after you are satisfied with the goods received, the entries will be
Dr. GR/IR Account
Cr. Vendor Account

Step 4: make Payment to Vendor.

Dr. Vendor Account
Cr. Bank Clearing Account

Step 5: finally Bank Statement is upload to SAP system

Dr. Bank Clearing Account
Cr. Bank Main Account

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