Field Status – SAP
The Company Code is assigned a Field Status Variant, which contains a set of Field Status Groups.
Many G/L Accounts in SAP require the same screen layout for posting. In this case, a Field Status Group for the screen layout can be defined and assigned to the appropriate G/L Account master records.
The following factors must be configured in SAP system to define the document screen layout:
- Field Status Group of the G/L Account master record. In the case of customers and vendors, the G/L reconciliation account is used.
- Field Status of the Posting Key
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Default Values Configuration
Default Values for Document Processing
In the SAP IMG, Default Document Type and initial Posting Key values may be defined for posting transactions.
When a posting transaction is executed in the SAP system, the Document Type and initial Posting Key are defaulted by the system. These can be changed prior to posting the document.
Transaction Doc. Type Post. Key
F-02 Enter G/L Account Posting SA 40
F-64 Park Customer Invoice DR 01
F-66 Park Vendor Credit Memo KG 21
F-67 Park Customer Credit Memo DG 11
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Posting Key in SAP
The Posting Key is a two-digit numeric key that controls how document line items are entered and posted in the SAP system.
The Posting Key in SAP:
- Specifies whether the each line item is a debit or credit
- Specifies the Account Type: Customer, Vendor, G/L Account, Asset, MaterialDetermines other properties:
Sales related: Indicates the line item is used in the calculation of sales
Special G/L Transaction: Indicates the Posting Key relates to a special G/L transaction
Reversal Posting Key: Indicates the posting key used to reverse line items made with the current posting key
Payment Transaction: Indicates marked if the Posting Key is relevant to transactions related to incoming or outgoing payments
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SAP Document Number Ranges
Document Number Ranges are defined per Company Code in SAP system and be assigned to each SAP Document Type in the SAP system.
SAP Document Number Ranges can be maintained by:
- Maintaining intervals: Create and change Number Ranges
- Changing the status: Intentionally change the Current Number field
SAP Number Ranges are valid based on the fiscal year. If year specific Document Numbers are not desired, a future year must be specified in the Year field.
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SAP Document Type
Filed under: General Ledger Configuration, General Ledger Module
Each SAP document is characterized by a Document Type.
The SAP Document Type is a two-character alphanumeric key that identifies documents.
- The SAP Document Type distinguishes between types of business transactions that are posted
SA: General Ledger Accounting Document
DR: Customer Invoice
DZ: Customer Payment
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SAP Document Configuration
The SAP system is based on the Document Principle which states that every business transaction creates a SAP document. SAP Document configuration through the IMG defines the structure of each type of document.
The Document Principle
In the SAP system, a document is created for every business transaction. Each SAP document receives a unique Document Number.
A SAP document can consist of one screen (or page) or many screens (or pages), each containing different levels of detail.
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