SAP Recurring Document (2)
The three steps necessary to use Recurring Documents in SAP are:
- Create a Recurring Document
- Enter the data necessary for posting the SAP Accounting Document such as the Posting Keys, Account Numbers and amounts.
- Enter the control information that sets the posting frequency or run schedule.
- Run the Recurring Posting Program. The system will determine which Recurring Documents are to be processed during each run period and create a batch input session containing the following:
- Data required to post the SAP Accounting Documents.
- Data needed to update the scheduling information in the Recurring Documents including the next run date, the number of runs processed and, if necessary, a deletion indicator.
- Process the batch input session. The batch input session will post the SAP Accounting Documents and update the scheduling information in the Recurring Documents, such as the number of documents posted, the next date when a new SAP document will be created from a recurring entry, etc.
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Recurring Document
Recurring Document (Recurring Entry)
Recurring Documents in SAP are business transactions that are repeated regularly, such as rent or insurance expenses, electric expense.
The following SAP data never changes in Recurring Documents:
Posting Keys
Accounts
Line Item Amounts
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Validation & Substitution
Validation can be set up in the configuration where users should enter certain value(s) for certain kind of posting
- Set in the configuration using transaction code: OB28
- Help control SAP data integrity
- If the validation criteria are not met, error or warning messages could be set up
Validation examples:
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SAP Posting – Direct Posting with Template
Recurring entry (Transaction code – F.14)
- For posting the same journal into the SAP system (same posting keys, accounts, and amount)
- Scheduled to run on certain date or periodically for the certain period of time. E.g., amortization journal, loan repayment journal, rental payment
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SAP FI Document Posting
SAP FI Document Posting
- Once the document is posted, the SAP system only allows limited fields to be changed
• Posting Date, Document type, Currency, Exchange Rate, Posting Key, Accounts, Amount, Cost object cannot be changed
• Reference, Assignment, Text can be changed
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