This SAP business process refers to the process of creating and sending correspondence to vendors.
Common Business Requirement
The most common form of correspondence that the company sends to vendor is balance confirmation letter. In general, balance confirmation letter will be sent via email to vendors.
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This SAP business process covers the process of calculating interest payable to vendors.
Common Business Requirement
To calculate vendor interest using the SAP system, interest indicator needs to be maintained. Thereafter, there are several ways to calculate vendor interest:
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This SAP Business refers to the process of manually clearing vendor accounts.
Common Business Requirement
Manual clearing of vendor account is required where staff advance is posted in SAP system via special GL indicator. When the payroll text file from SAP HR system is uploaded, there will be a credit posting to the staff advance special GL account.
Hence, clearing of the staff advance special GL account must be performed by vendor account number via the account payable (AP) manual clearing function.
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This SAP process refers to the process of making staff advances.
Common Business Requirement
Staff advance will be handled within the account payable (SAP AP) module if the country is not using any other application (e.g. SAP Travel Management) to handle staff advance.
Advances will be given to employees by company for approved purposes such as travelling or housing expenses. Advance payment can be made via payment run (automatic payment program) or manually.
After the staff advance has been posted in SAP system, the information will be passed to the Human Resource Department. Standard Vendor Balances in Local Currency report or customised Main Account Detail report will be generated to extract the staff advance information.
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This SAP business process covers processing down payment request, down payment to vendors as well as handling letter of guarantee.
Common Business Requirement
Where agreement with the vendor is such that a payment must be made before receipt of goods or services, down payment will be made. Basically, there are three ways to make down payment:
Normally, letter of guarantee will be posted via statistical posting function.
When invoice pertaining to existing down payment or letter of guarantee is posted, the SAP system issues a message informing about the existing down payment or letter of guarantee. Thereafter, down payment should be cleared or letter of guarantee reversed.
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